Summary: If your degrees (undergraduate and graduate) were issued by a university outside of Canada or the U.S.A.,  then the application process involves two phases.  The first phase involves having your degrees evaluated to determine if they are comparable in academic level to degrees from a Canadian university.  The second phase involves completing the Board’s Regular Application Form and arranging for all the associated application documentation to be sent to the Board.

Phase One of Application Process

Evaluations of Canadian academic equivalency can be completed by either of the below organizations.  Some additional information is provided about each organization which may assist you.

1.  World Education Service

Web: http://www.wes.org/ca/

Applicants concerned about the duration of the evaluation process should check directly with WES; however, information retrieved from the WES website in February 2014 indicated:

The standard processing time is seven (7) business days after receipt, review and approval of all documents and payment in full. If additional research, correspondence or verification is required, the evaluation will take longer.

To ensure the timely completion of your evaluation report, it is strongly recommend that you arrange for your documents to arrive at WES as soon as possible. Some institutions can take several weeks to provide documentation.

Note: When completing your application with WES, you must name the Nova Scotia Board of Examiners in Psychology as a recipient to ensure that we receive a copy of your evaluation directly from WES.

Tip: WES source verifies transcripts from the university to confirm they are authentic.  Therefore if WES is being used by the applicant, it is important for the applicant to ensure that WES receives the appropriate documentation from the respective universities; otherwise this will delay the evaluation process.  However, when an evaluation is completed by WES, NSBEP is assured that the transcripts have been source verified and is able to have access to them through AccessWES.  Therefore, if all transcripts have been provided to WES and source verified, you do not need to provide another copy of the transcripts to NSBEP.

Note: Applicants from the United Kingdom have offered feedback to the Board indicating that the evaluation of credentials happened more smoothly with the Comparative Education Service (CES) at the University of Toronto than with WES.  We would therefore recommend to applicants with a graduate degree from the UK that they send their credentials to the Comparative Education Service (CES) at the University of Toronto.

or you may use:

2.  Comparative Education Service (CES) of the University of Toronto

Web: http://learn.utoronto.ca/ces.htm

Applicants concerned about the duration of the evaluation process should check directly with CES.  However, information retrieved from the CES website in February 2014 indicated that Rush services were not available at present.  It also stated that CES estimates current processing timeframes for general assessments was approximately 12 weeks.  CES noted that weekly updates are provided on their website.

Note: When completing your application with CES, you must name the Nova Scotia Board of Examiners in Psychology as a recipient to ensure that we receive a copy of your evaluation directly from CES.

Tip: CES does not provide us with copies of transcripts from your universities.  Therefore you will need to ensure that our Board receives original transcripts of your degrees directly from the respective universities.

Note: Applicants from the United Kingdom have offered feedback to the Board indicating that the evaluation of credentials happened more smoothly with the Comparative Education Service (CES) at the University of Toronto than with WES.  We would therefore recommend to applicants with a graduate degree from the UK that they send their credentials to the Comparative Education Service (CES) at the University of Toronto.

Evaluation results must demonstrate that your highest degree in psychology is at the required academic level in order for you to become registered on that basis. In other words, the Board registers individuals with the minimum of a master’s degree in psychology, but also registers those with a doctoral degree in psychology.  However, individuals wishing to use the title of “doctor” or “Dr.” when working as a psychologist in Nova Scotia must have received an evaluation that indicates their doctorate is equivalent in academic level to a Canadian doctoral degree.

Purpose of Academic Equivalency

The purpose of the statement from the evaluation service is to indicate to the Board whether the academic credentials are comparable in academic level to degrees granted by a Canadian university.


Phase Two of Application Process

The Board still needs to complete an evaluation to determine that the degree on which your registration will be based is in accordance with the Board’s criteria for acceptable degrees in psychology.  Therefore, once you have arranged for the evaluation of your academic credentials, you may proceed with completing the Regular Application Form and associated processes noted below.

Note: All International Applicants who are approved for registration, including those with full registration as a psychologist in another jurisdiction, will be required to complete at least a six month period of supervised practice in Nova Scotia under the supervision of a psychologist registered in Nova Scotia.

APPLICATION FORM

The Board is pleased to provide a secure online information system for submitting an application for registration. This system will save time by ensuring that your information is received by the Board very quickly since this information does not need to be sent by mail.  This is because your information will be captured electronically as soon as you select the option to save it – at any time during the application process.  This system will also help you to save money since you don’t need to use your paper, toner, or other stationary; and you don’t need to pay for postage. Note: We are committed to providing applicants and our registrants with a secure and protected online information management system. Our site employs 128-bit encryption, which is the strongest and most secure form of encryption generally available. The first time you use the system you will need to create an account by entering your email address and creating a password.

Click here to complete and submit your application


Guide to Online Application Process

Click on the above icon to view a Guide to the Online Transfer Application Process.

In addition to downloading the Guide, the Registration Requirements should thoroughly be reviewed by applicants.

Registration Requirements

All new candidates please click here for an important news flash

The Nova Scotia Board of Examiners in Psychology reviews the completed application and makes a decision based on evaluation of the information provided. In some cases, the Board may request additional information.  Psychologists already registered in other jurisdictions may have some of these requirements waived if adequate documentation is released to NSBEP from that regulatory body.  In this case, the Board would need to determine through its evaluation of your application materials that the requirements for registration in your home jurisdiction are equivalent to the registration requirements in Nova Scotia.  The best way to assist with the Board’s deliberations and avoid requests for additional information is to ensure that the Board has ample information about your graduate program of study [see item 5(2) below ( items required to be filed with NSBEP for a completed application) for best practices]

Application Timelines

Completed applications must be received two weeks prior to the Board’s monthly meeting. For information on Board meeting dates, click here.

Following the Board’s review of the application, applicants will be notified in writing of the Board’s decision typically within 1 week.

Once applicants receive approval notification, they are required to pay the registration fee for the current year within 30 days. The entire fee for the year is payable (unless registering after June 30th, in which case the fee is pro-rated by the amount of months remaining). Registration then expires on December 31st of the same calendar year and full registration fee is then due for the following year.  All fees can be paid online and in advance if desired.

For a list of the NSBEP fees, please visit the Information for Registrants section of the site.

Please note: The application process is fairly detailed and applicants are encouraged to begin the application process in advance thereby allowing themselves sufficient time to complete all requirements.  It is best to begin the online application process as soon as you are in a position to do so.  This process contains all of the forms.  However those who wish to download some of the supplemental forms may do so by clicking here.

To begin, the Association of State and Provincial Psychology Boards (ASPPB) provides some very helpful information about navigating your way through the registration process. You can obtain this information by clicking here.

The following items are required to be filed with NSBEP for a completed application:

1. Official Photo Identification (photo ID) i.e. Driver’s license, Passport, etc. – Please do not fax. A photocopy or scanned copy is acceptable. This is part of the Online Application.
2. Criminal Record Check and Child Abuse Check
1) Applicants outside of Canada may obtain a criminal check by clicking here and visiting the website for CSI, a company that completes international background checks.  It is generally quickest to obtain your check via the online option provided in the link above, and you can arrange for the results of your check to be sent directly to NSBEP.  If using the above option to order your criminal check online you can arrange for the organization completing the background check to share it with NSBEP and any other organization that requires such information, e.g. your employer in Nova Scotia.
However you can also go to the local police in your country of residence to obtain your check.  If you are ordering checks from your local police, you should order enough copies of any background checks so that an original copy will be provided to the NSBEP and also your Nova Scotia employer, and any other organization(s) that requires this information for you. 2) Child Abuse Check: In some jurisdictions, another organization will provide a separate check in relation to matters involving child abuse. The onus is on the applicant to contact the appropriate authorities in his/her jurisdiction and obtain the required check. If you are applying from a jurisdiction that does not allow this information to be provided to the Nova Scotia Board of Examiners in Psychology, please ensure that you sign the Child Abuse Registry Declaration in the application form.  You should order enough copies of any background checks so that an original copy will be provided to the NSBEP and also to your Nova Scotia employer, and any other organization(s) that requires this information for you. Please note: Background Checks must be received before an individual can be registered. Applicants must allow sufficient processing time when submitting their application.  Background checks must have been completed within the last 6 months from the date of application in order to be considered acceptable to the Board.
3. The fully completed Online Application Form.
4. Current Curriculum Vitae of applicant - This is part of the Online Application.
5. Documentation of completed education and training, including:
(1) Official transcripts of all relevant degrees sent directly from the awarding university or institute. Photocopied or faxed transcripts are not acceptable. Transcripts must indicate the date in which the degree has been conferred/awarded. Your degree must be conferred before you can be registered.  If a university outside Canada or the United States is unable to send a transcript directly to NSBEP, then the Board may accept a notarized copy of the transcript the university issued to the applicant. If the transcript and official university documents are in a language other than English, the applicant must arrange to have these documents translated by an official translator.
(2) Information about the graduate program when you undertook your studies which also includes coursework descriptions: This information could take the form of a program handbook which provides information about the program, course descriptions, and admission requirements; or you could provide links to the appropriate documentation online if such information is available online from your university. Alternatively, you may need to contact the university to have them obtain this information from archives and send it directly to the Board.  
(3) Completed Internship, Practicum and Supervised Work Experience form(s), signed by professor / supervisor or other person authorized by your university to do so.  This is part of the Online Application.
Please note: Programs that are primarily based on-line are not acceptable to the Board. The Board requires a minimum period of one continuous year of residency in addition to any practica or internship completed as part of the program requirements. More information about registration requirements can be obtained by clicking here. Qualifications for registration are based on the course of study including theory and practice in psychology. Additional supporting information may be required, such as course outlines or descriptions, credits earned in other settings, and accreditation status of the program. Since additional information may be required, applicants are advised to provide course descriptions along with their initial application, unless they are graduates of a program within Nova Scotia or graduates of an APA or CPA approved program.

6. References from three persons familiar with the applicant’s psychology qualifications, at least two of whom are registered psychologists, and all of whom have been asked to comment on the completed Declaration of Intended Psychological Practice form.  This is part of the Online Application.
7. Plans for supervision if applicant is approved:

(1) A signed consent form (and current CV) from a registered psychologist agreeing to provide supervision as required by the Board.  This is part of the Online Application.
(2) A statement by the applicant of the collegial support/consultation/supervision available in the workplace (and/or similar settings), indicating psychologists who are willing to be of assistance. (This is a requirement in addition to the supervision for the Board in (1) above).  This is part of the Online Application.
8.  

 

Application Fee ($250.00) An application fee, which is non-refundable, is required for receipt and processing of your application.  The Board accepts Visa, MasterCard, American Express or Cheque.  You can pay any fees through the online application system.  Paying the fee online will provide you with a receipt by email as soon as you complete the process.  Alternatively, you may call or fax your credit card information into the office or send payment by mail.

9. Documentation: Applicants submitting their application in a language other than English must have all documentation translated into English by a certified translator.

 

Application Timelines

Completed applications must be received two weeks prior to the Board’s monthly meeting. For information on Board meeting dates, click here.

Following the Board’s review of the application, applicants will be notified in writing of the Board’s decision typically within 1 week.

Once applicants receive approval notification, they are required to pay the registration fee for the current year within 30 days. The entire fee for the year is payable (unless registering after June 30th, in which case the fee is pro-rated by the amount of months remaining). Registration then expires on December 31st of the same calendar year and full registration fee is then due for the following year.

Note: All International Applicants who are approved for registration, including those with full registration as a psychologist in another jurisdiction, will be required to complete at least a six month period of supervised practice in Nova Scotia under the supervision of a psychologist registered in Nova Scotia.

For a list of the NSBEP fees, please visit the Information for Registrants section of the site.

In the event that your application is not approved, you will be informed in writing and you will be provided with the opportunity to have your application sent to an Internal Review Committee.   If you wish to have your application reviewed by the Internal Review Committee, then you will be provided 30 days to provide any additional documentation that you would like the Internal Review Committee to consider in relation to your application for registration.

Other Resources:

    1. The Nova Scotia Office of Immigration provides information on its website relevant to internationally trained individuals. The website address is: http://novascotiaimmigration.com
    2. The Government of Canada has produced a search tool called “Working in Canada” to help individuals identify occupations in Canada for which they may be qualified.  This tool is available at http://www.credentials.gc.ca/
    3. Additionally, Immigrant Settlement & Integration Services (which is funded jointly by the Government of Canada and the Province of Nova Scotia) is currently offering a Career Pathway Loan Fund for internationally trained immigrants living in Nova Scotia.  To find out more information you may visit their website: http://www.isisns.ca/cplf
    4. For even more information, please see the below information and link from “Nova Scotia Start”. This a program of the Government of Nova Scotia.  For even more information, please see the below information and link from “Nova Scotia Start”. This a program of the Government of Nova Scotia.If you are getting ready to immigrate to Nova Scotia, this is the place to start. Nova Scotia Start offers you information and support to:
    • Work in Nova Scotia
    • Develop your communication skills
    • Settle into your new community
    • All services are free of charge and they are available both before and after you arrive in Nova Scotia. Start here and start now! http://www.novascotiastart.ca/outsideNS.html